APPX General Ledger operates in three distinct phases, namely:
Initial Setup
Live Operations
Recovery Processing
During Initial Setup, master files and system-maintained files can be set up and transaction history can be entered. Information entered during the Initial Setup phase provides the basis for Live Operations. This manual addresses the features available in this phase.
Live Operations is used to perform daily transaction processing, file maintenance, report generation, and monthly processing functions.
In Live Operations, journal entries can be entered or generated, and allocation entries can be generated. In addition, units entries can be entered. After printing journals for the necessary audit trail, transactions can be posted. Many different types of reports can be printed, and information can be viewed using a variety of inquiries. Accounts can be summarized; any type of financial statement can be printed. Special programs are available to combine the general ledgers of multiple companies, process transactions in foreign currencies, report on intercompany transactions, and interface with graphics software.
There is a certain day-to-day risk of losing data due to sudden power surges or outages and other system problems. Recovery Processing is used to manually restore information to system-maintained files or fields which are normally not accessible during Live Operations.