Special Considerations

Before beginning Initial Setup, you need to consider several options that may affect your system's operation. The Special Considerations section includes discussion of accounting design issues and some optional features, which allow you to tailor your system to your particular organization. The following paragraphs describe these system options.

Several of the files that Purchase Orders requires are shared with the Accounts Payable and Inventory Control applications.

The following files are shared with Accounts Payable. If Accounts Payable has already been installed, these files already exist. They can be updated from either Purchase Orders or Accounts Payable:

  • Vendors
  • Terms

The operating phase of Accounts Payable dictates the operating phase of these files. For example, if Accounts Payable is in Live Operations, these files are operationally in Live Operations regardless of the operating phase of Purchase Orders.

The following files are shared with Inventory Control if Inventory Control is part of the system. If Inventory Control has already been installed, these files already exist. They can be updated from either Purchase Orders or Inventory Control:

  • Product Classes
  • Products
  • Warehouses
  • Products By Warehouse
  • Products By Vendor

The operating phase of Inventory Control dictates the operating phase of these files. For example, if Inventory Control is in Live Operations, these files are operationally in Live Operations regardless of the operating phase of Purchase Orders.

The following files are not shared with Accounts Payable or Inventory Control.

  • Parameters
  • Special Instructions
  • Status Codes
  • Alternate Addresses
  • Purchase Orders