Application Interfaces

The Purchase Orders application requires both the Inventory Control and Accounts Payable applications. The Purchase Orders Parameters file contains options that specify how Purchase Orders interfaces with Accounts Payable and Inventory Control. Although Purchase Orders does not required the General Ledger application, account number verifications cannot be performed if General Ledger is not part of the system.

Accounts Payable

  • Inventoried Purchases must be entered through Purchase Orders.
  • Posting of purchase orders and invoices in Purchase Orders automatically updates files in Accounts Payable.

Inventory Control

  • On hand and on order quantities, purchase history, and inventory costing data are updated in the files that Purchase Orders shares with Inventory Control.
  • Product (on hand) receipts can be entered through one of the two applications. (The application used for receipt entry is specified in the Purchase Orders Parameters file.)
  • History in the Products by Vendor file can be updated during end-of-month processing in either application.
  • ¬†Information in the Products By Vendor file can be maintained on either a calendar or a fiscal year basis. Detail can be maintained with breakdowns by individual vendor, if this option is chosen in the Inventory Control Parameters file.
  • The estimated freight option is available, if it is selected in the Inventory Control Parameters file. If this option is selected the system increases the cost of products by a given percentage when invoices are posted, before updating the costs in inventory, to cover the estimated freight cost.