Accounts Payable setup checklist. Initial Setup procedures are designed to establish master file records and to facilitate transfer of existing records..
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Step 1: File Maintenance
From the initial setup phase, Accounts Payable Main menu, Maintenance Pull-down Menu, select desired functions to initialize files.
Setup Master Files:
- Define Terms (Required)
- Parameters (Required)
- Setup Types (Required)
- Enter Vendors (Required)
- Setup Vendor History (Optional)
- Setup Recurring Payments (Optional)
- Setup Processed Invoices (Optional)
- Setup Miscellaneous Vendors (Optional)
Files marked as ‘Required’ must be established during Initial Setup. The remaining files can be set up now or during Live Operations. The optional files only need to be set up if they apply to your company.
Step 2: Opening Entries
Enter transactions as they pertain to your company.
Step 3: Run Process Initial Setup
When you have finished the previous steps, your are ready to run Process Initial Setup (found under Processing on the Opening Entries pull down menu). Here the system checks that the required records have been entered properly and creates an error log if any errors are found. In that case, you should correct the error(s), reprint and review the appropriate Initial Setup reports, and then run Process Initial Setup again.
Step 4: End Initial Setup
The final step in Initial Setup. It can only be run after Process Initial Setup has been completed with no errors. Once Initial setup has ended, the system begins Live Operations for this application.