Application Interfaces

General Ledger can be installed as a stand-alone application, or as part of a system that can include Accounts Payable, Accounts Receivable, Payroll, Inventory Control, Order Entry, Sales Analysis, Commission Accounting, Purchase Orders, Fixed Assets, Budget Analysis, and/or General Subsidiary. In a multi-application system, data can be exchanged between applications. As a result, much of the information utilized by the General Ledger originates in other applications. For example, General Ledger may receive sales information from Accounts Receivable, and purchasing data from Accounts Payable and/or Purchase Orders. If any of these applications have not been implemented, the information which would normally be received from those applications must be manually entered.

Depending on system configuration, General Ledger can receive postings from the following applications:

Accounts Receivable

  • Invoices
  • Cash Receipts
  • Service Charges
  • Adjustments

Order Entry

  • Cash Deposits
  • Invoices
  • Cost of Goods Sold

Accounts Payable

  • Invoices
  • Adjustments
  • Hand & Machine Checks

Purchase Orders

  • Prepayments
  • Invoices

Payroll

  • Time Cards
  • Hand & Machine Checks
  • Hand & Machine Calculations
  • Hand & Machine Accruals
  • Advances/Expenses

Inventory Control

  • Receipts
  • Adjustments
  • Product Transfers
  • Warehouse Transfers
  • Material Requisitions
  • Physical Inventory Variances

Although General Ledger can potentially receive postings from Accounts Receivable, Order Entry, Accounts Payable, Purchase Orders, Payroll, and Inventory Control, its presence is not required for operation of those applications. However, if General Ledger is not installed, account verification will not be performed within the other applications.